What is SharePoint Online? SharePoint Explained!

By Marc Irwin on

When I became aware of SharePoint, the Microsoft Mobile and Intelligent Intranet platform, I immediately saw the massive potential but had absolutely no idea how anyone would convince an organisation they are working for, to harness that power. Working on files from anywhere, on any device, live collaboration on documents, both internally and externally, intranets, team sites, intelligence, insights and business apps. All incredibly empowering for users throughout any business.

I can see the advantages it offers but I can also imagine the myriad of issues it throws when a business is considering SharePoint Online, taking advantage of a whole host of useful apps and integrating them into your business processes… a great deal to consider.

Read our easy guide of what you can expect to achieve when you adopt SharePoint online:

What is SharePoint?

SharePoint is a platform within Office 365 that provides an extensive range of collaborative and creative capabilities enabling organisations to share, manage and access information from almost any device.

What does SharePoint do?

It comes with major enhancements that are designed specifically to improve time to value for businesses. Now, any organisation can adopt a much more agile approach. If they have accepted a cloud based platform, making fast, decisions, keeping in touch and getting information on the go or in workplace are simple and effective.

SharePoint Online helps organisations share and collaborate with colleagues, partners and customers, it allows groups to set up a centralised, secure space for document sharing, editing and downloading.

How can share SharePoint help my company?

Discover the various benefits of SharePoint that can help your company:

  • Improves data management

Data management and protection have become the biggest issues in business today. Data loss is non-negotiable and has legal and compliance implications. SharePoint simplifies file storage and collaboration, revolutionising data security by making compliance people-centric.

Sensitive information stays safe and employees have access to the right information at the right time, safe in the knowledge that it’s their own, unique identity that provides access to files and content.

  • Enables mobile access to content

SharePoint Online provides a modern user experience with better mobile access to content, people and apps along with interactive experiences across all devices, anywhere.

What is Office 365 SharePoint?

Sometimes called Office 365 SharePoint, this is a reference to the fact that the SharePoint platform sits within Office 365 and that the software is fully integrated with Office 365 tools. This is the basis of its flexibility as it is packed with features and functionality that will enhance business processes and offer teams the chance to work in a flexible, smart, co-operative way.

SharePoint development from SharePoint specialists

Implementing SharePoint is an exhaustive process and if you try to attempt it yourself, questions will arise that an extensive search of the internet may not be able to answer. Ensure its executed properly and you are maximising what SharePoint can offer and as we have been doing this since its inception in 2001, (over 400 successful deployments) you can be sure you have the most up to date experience from Silversands, the SharePoint specialists.

We provide SharePoint consultancy and have specialists which are highly qualified in the planning, design, construction, testing, implementation and deployment of SharePoint. This includes applications that can deliver a suite of cloud based services within SharePoint, providing efficient solutions across a wide section of industrial verticals. For that reason, Silversands will share its expertise with your business for you to make better informed decisions about how to move forward with SharePoint.

SharePoint Seminars with Silversands

We regularly hold SharePoint courses and interactive seminars to introduce or update organisations in SharePoint.
At these IT workshops you can expect a high-level overview that can, if you need to descend into a more technical explanation of what you can achieve in SharePoint. However, deep technical dives into the platform are usually done on a more company to company basis as there can be sensitive security issues that need discussing.

Either way, these sessions can be a prefect start point, an affirmation of your intent or the start point for some in depth discussions on how and when to start.

What to expect at a SharePoint seminar?

At a SharePoint event, you can expect information on the most up to date iteration of SharePoint Online. Including OneDrive for Business, Team Sites, Portals & Publishing, Intelligence & Insights and Business Apps. Each SharePoint workshop will give you an overview of all these topics and give you ammunition for new questions for your business.

What is SharePoint used for?

Discover the tools and features that SharePoint is used for successful collaborative working:

One Drive for Business

Work on files from anywhere
• Create, upload, and edit files from your desktop, favourite browser, or mobile devices
• Sync with your PC or Mac for convenient offline access

Collaborate in real time
• Easily share documents with anyone, and work together using familiar Office apps
• Co-author on the same file without versioning hassles

Built-in security
• Control sharing, offline sync, storage and device access
• Advanced Data Loss Prevention (DLP) capabilities help you identify, monitor, and protect sensitive information

Team Sites

Hub for content collaboration
• Location where you and your team can work on projects and share information from anywhere on any device
• Store and collaborate on files
• Create and manage lists of information

Team news
• Quickly author a news post – a status update, trip report, highlight a document with some additional content
• News posts are highlighted on the team site home page on both web and SharePoint mobile

Integrated with O365 tools
• Team conversations and calendar from Outlook
• Notepad in OneNote
• Tasks in Planner
• Chat with Microsoft Teams

Portals and Publishing

Organise and share information
• Structured authoring and publishing
• Enforced content management processes
• Intranets, communication portals

Office 365 Video
• Out of the box scalable enterprise video portal solution
• Upload, share, and play back video messages throughout your company

Custom portals
• Design and build custom branded solutions
• Fully responsive, cross browser/device support
• Leverage standard development frameworks

Intelligence and Insights

SharePoint home
• Easily find and access SharePoint sites and portals
• Recent activity information for frequently visited sites
• Self-service creation of new team sites
People cards
• Shows contact information and more about who a person works with and what they work on
• Create and share your information and expertise
• Learn more about other people—their documents and ideas
• View content that’s relevant to you

Business Apps

Integrate SharePoint with your business processes
• Business analysts and power users can create apps quickly without writing code
• Connect to data in common SaaS and enterprise services
• Build apps without writing code, publish for use on web and mobile
• Create apps directly from a SharePoint list
Microsoft Flow
• Set up automated workflows between apps and services to synchronise files, get notifications and collect data
• Create and launch flows directly from a SharePoint list

If you would like more information on any of the subjects above, please register for one of the SharePoint seminars.

If your current IT system isn’t working for you, it’s time to contact Silversands about our SharePoint consultancy. Get in touch by calling 01202 360000 or fill out the form below.


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