The Rise of Group Collaboration in the Workplace.

 

Update Announcement.

Office 365 Groups can now have up to 100 owners. To find out more please follow this link.

With the recent launch of Microsoft Teams, Office 365 now provides a comprehensive suite of applications to support collaboration both within, and outside of an organisation.

Every working group is unique, so Office 365 now allows them to work in a way that best suits their own needs and work style, whether they are looking for real-time chat, online meetings, co-authoring files, planning activities or sharing best practice.

Underpinning these new collaborative capabilities are Office 365 Groups, which provide the fabric to provision and manage resources used by the group. Users interact with Office 365 Groups via applications within the Office 365 suite, such as Microsoft Teams, Mail, Yammer, SharePoint and Planner.

Creative use of Office 365 Groups service.

Whilst each of these applications provide unique capabilities, they all utilise the underlying Office 365 Groups service. The specific resources available depends slightly on the groups experience your team wants to have, for example:

Groups in Outlook

  • Shared inbox
  • Shared Calendar
  • SharePoint Document Library
  • Shared OneNote Notebook
  • SharePoint Team Site
  • Planner

Microsoft Teams

  • Persistent real-time chat
  • Shared inbox
  • Shared Calendar
  • SharePoint Document Library
  • Shared OneNote Notebook
  • SharePoint Team Site
  • Planner

Groups in Yammer

  • Yammer Group
  • Shared OneNote Notebook
  • SharePoint Team Site
  • Planner

All users with the appropriate subscription can create a new Office 365 Group via any of the applications within the suite, e.g. Email, Teams, Planner, Yammer or SharePoint. When a new Group is created from within an application, the Group, along with the appropriate resources will be automatically provisioned and the members granted access. Users can then interact with group resources from any of the related applications, for example, the documents stored in SharePoint are available via the Teams, Outlook and Planner applications.

Effective use of Collaborative tools in Office 365.

In adopting this flexible approach to collaboration there can be confusion about which applications to use in any given scenario and organisations typically have concerns over the proliferation of resources within their environments. Also, some capabilities appear to be duplicated across the Office 365 suite, leading to questions such as “where should I store my file” or “how do I communicate with my team, email, chat or SharePoint news”?

Silversands is at the forefront in driving the adoption of the Office 365 suite and sees this use of collaborative tools as a powerful new direction in work practices. If you would like to know more about Office 365 Groups, applications within the Suite or get practical guidance about when to use what.

At Silversands we understand the importance of getting to the heart of the matter and talking to the right person with a clear agenda. We are offering a complimentary 1-2-1 skype session with one of our top specialists in this field. This will give you an opportunity to ask any questions this blog raises or start a dialog on the best possibilities when applying the Group Collaboration Options in Office 365 for your organisation. The aim of this session is to give you a clear view to establishing ‘next steps’.

Please fill in this form and we will be in touch to organise the session.

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Useful links.

Office 365 group based licencing

Microsoft Teams, the new chat-based workspace in Office 365

Learn about Office 365 groups

Office 365. Benefits explained.